A consistently organized office is sought after by all, however, practiced by few. It’s known that an organized work environment can help keep your business’s operations running smoothly. Working in a messy and cluttered office space will undoubtedly diminish your employee’s focus and, in most cases, create negative energy. While some justify their lack of organization with space limitations, there are many creative ways to keep your work environment neat and organized.
The Benefits of an Organized Office
A chaotic workspace can hinder efficiency. Organizing your office space is therefore essential for your company to thrive for long term success. Along with setting a sense of order and structure, a well-organized office space will reinforce team spirit and build a sense of professionalism for both your employees and your customers. This article will give you tips and tricks on how to organize your workspace with more efficiency.
1. Purge the office
You can’t create that productive workspace you’re looking for without starting with a purge. Remember: where you work affects how you work and getting rid of everything that adds no value to your productivity whatsoever is a great way to start. Doing an “office purge” will help you separate the items that your workspace needs from the ones that need to be tossed away. All you must do is take a good look at what’s in your workspace and define the things you use every day, the things you use once in a while, and the ones you never use. Then create separate piles for each category.
Keep in mind that it may be challenging to get rid of certain items or materials, but if you know you never use them, there is no point in having them. They only add to the mess in your workspace and your mindset, so you are better off getting rid of them.
2. Systemize the office
According to Psychology Today, disorganization and hoarding objects in the workspace negatively impact your employees and may cause them to get extreme anxiety when making decisions.
So now that you’ve purged your office, it’s time to rearrange and start implementing organization-friendly habits. Your goal here is to create a work environment that makes good organization effortless. A great way to do that is by creating dedicated systems that can help you group and label every remaining document or item retained after the decluttering phase. This is where some of your storage boxes and containers come into play by helping your employees avoid the usual lost-item hunt and use that time for more productive endeavours instead.
Unfortunately, cleaning your workspace once a month isn’t going to help you stay organized in the long term. You need to make daily cleaning a conscious habit for you and your employees – much like scheduling emails or attending meetings – so it never goes back to be a cluttered mess. Cleanliness improves mood and in turn, encourages employees to work harder and attend to their job daily: A regularly cleaned office will cut down on your employees’ sick days by offering a healthy, germ-free environment to work in. By transforming your workspace into a more inviting and brighter place each morning, your employees will be more eager to arrive at work and therefore be more productive.
So, pick a frequency that works for you. Tidying up for 10 minutes by the end of every day should be more than enough time to put everything back into place and wipe down your office space. It may be hard in the beginning, but it soon shall become a natural habit for you and your employees. Try your best not to be lazy about it, because that’ll eventually leave you with more cleaning to do down the road.
In the end, a key component to cultivating a positive work-life is organizing and cleaning up your workspace. But sometimes the initial office set up makes it challenging to keep a clean work environment. Truspace will help you overcome that and reorganize your office space in a way that encourages organization and hence increases efficiency in day to day operations.